Accounting Checklist: Essential Tasks for New Businesses and Startups

Our accounting team can evaluate the needs of your company and provide recommendations that will suit your preferences. We want to be sure that your accounting services are a perfect fit to set your company up for success in the future. During this initial conversation, we’ll understand more about your business, growth patterns, and anticipated changes in the future.

  1. If your accounting software is connected to your bank and synced daily, there’s no need to wait for your monthly bank statement.
  2. Once this is done, I now have a template for similar engagements.
  3. It all begins with getting your accounting software set up correctly.
  4. This will be used for invoicing, so it’s important to get it right.

There are many intricacies of the corporate tax code, which can be overwhelming to a new business owner who doesn’t understand the legal jargon and other details that need to be addressed. But a good team of professionals can explain your options and help you in finding the solutions that will suit the needs of your company. Your company’s balance sheet is a snapshot of your assets and liabilities. The difference between the two lets you know how much equity you have in your small business. Comparing one date against another on your balance sheet – month over month, for example – will help you identify any dramatic ups and downs.

Preparing and analyzing financial statements is crucial not just for enterprises but also for small and mid-sized businesses. They let you analyze past and present transactions and help you predict the business’ financial future. The process involves reconciling accounts, identifying discrepancies, and making necessary adjustments to ensure that the balances match between the bank’s records and your accounting records. If you’d rather focus on other aspects of your business, Xendoo is here to assist. With years of experience managing books, our professional accounting team is more than ready to help with all your accounting, bookkeeping, or tax needs. So feel free to contact us today and chat with one of our agents.

The Ultimate Year-End Accounting Checklist for Small Businesses

Managing business finances doesn’t have to be the bane of your professional existence. Nor does it have to take you away from the personal reasons you started your company in the first place. Alternatively, you can take photos of the paper receipts and store them online using software like QuickBooks online. If they are electronic receipts, you can either leave them stored in your computer or online storage systems like Expensify.

What is year-end closing for accounting?

Every company should have oversight procedures in place to protect company assets. Accounting software eliminates a good deal of manual data entry, making it entirely possible to do your own bookkeeping. However, it can be difficult to catch up if you fall behind on reconciling transactions or tracking unpaid invoices. Regardless of your small business’s complexity, bookkeeping will still take time out of your week, so be sure you have the resources before committing to handling it yourself. On top of it all, they need to check their accounts every day and manage their financial statements. During this step, you need to talk to both an accountant and an attorney.

Be sure to include an “aging” column to separate “open invoices” by the number of days a bill is past due. The beginning of the month is a good time to send overdue reminder statements to customers, clients, and anyone else who owes you money. When it comes to daily accounting business needs, you have a pretty light plate.

Building Better Businesses

Some clients may require data migration while others may require data conversion. Read more about choosing the right data migration method for your client. Bookkeeping, in large part, has to do with accurate recordkeeping. This means recording transactions and saving bills, invoices and receipts so you have all the data you need to run reports. Accounting software makes it easy to store these documents and reference them in case of an accounting error or audit.

Check out the below infographic for the step-by-step process, and download the list to print and keep on your desk for easy reference. Set a specific time aside to enter these invoices into your accounting software so they are easily accessible when it comes time to pay them. By having all of your bills entered into your accounting software on a regular basis you’ll have a clear snapshot of you financial position week to week. Unless you’re an experienced accountant, we recommend hiring a professional to do your reporting. Preparing financial statements and reports is tricky, and making mistakes can cause problems down the line.

Therefore, you should consider outsourcing your payroll to a third-party payroll processing company like Enkel than try and manage payroll yourself. When you start a new business, it is important for you to have a bookkeeping process up and running from day 1. If you plan to work with partners, you should speak to your lawyer about drawing up a shareholders’ agreement. Things don’t always go as planned when you start a business, so it’s important to clarify how decisions and disputes will be handled. What will happen if you neglect the important tasks on your financial to-do list? But these problems tend to compound over time, resulting in big problems in the future that could take your company down.

Record transactions

With the right payment system, you can accept payments easily and efficiently to turn your profit into cash. Accepting credit card payments will make you more accessible, especially if you offer services or sell products online. Familiarize yourself with the legal requirements for hiring employees, which in most states include obtaining an EIN, setting up workers’ compensation insurance, and following labor laws. Develop clear job descriptions, conduct thorough interviews, and perform background checks to ensure candidates align with your company’s needs and corporate culture. Complete all necessary employee documentation, including I-9s, W-4s, and state-specific forms, to ensure compliance with employment regulations. For businesses selling physical products, identify suppliers that meet your requirements for quality, price, and delivery timelines, ensuring they align with industry standards.

Conquering Year-End Chaos: Budgeting and Planning Solutions for Small Businesses

Most small business owners don’t have professional accounting skills to manage their business finances without support. You might attempt a DIY system, only to find that you encountered problems that could have been easily avoided by tapping into the services of an experienced accounting team. Now that your business structure is in place and you have the systems established, it can be a trick to maintain consistency with the ongoing tasks that need to be handled. Ongoing accounting and bookkeeping requirements should include the tracking and categorization of all business transactions.

This will be used for invoicing, so it’s important to get it right. With this type of service, you can communicate completely by email or phone without having to set aside time to meet in person. The responsibilities handled by a service will depend on the provider, so be sure to discuss the scope of work and compare options to find the right fit. Outsourcing your bookkeeping is another option, and this guide on how to find the best virtual bookkeeping service can help you get the process started. Keeping your records organized, up-to-date, and accounted for is essential.

You must also choose relevant goals which focus on improving the areas of weaknesses in your business. You must collect the owed money from the customers before the new year. This will ensure that you get enough room as a business and be able to report strong earnings. In case you are using financial software new business accounting checklist to manage your accounts, you can extract all this information with just a click of a button. Now, as you may know, storing paper receipts can get a little messy. And while they can just as easily be stored in a shoebox, it is better to keep them in an organized manner to allow for easy tracking.