Back Office Data Management Solutions

Communicate across all levels of the organization to ensure identification of and response to business technology requirements. Motivating the team and partners to deliver multiple projects simultaneously and meet deadlines. Payroll Deduct simplifies the process of deducting employee house charges from paychecks, automating a tedious task and reducing labor costs. Inventory tasks can be carried out on-the-go with the CATAPULT HHT mobile application, a powerful mobile extension of the CATAPULT retail automation system. With Briefcase™-OLAP Cube executives are empowered with a dynamic decision-making tool that allows them to quickly view, compare, and make decisions on information within the enterprise.

It supports a performance-focused enterprise and promotes financial sustainability. And it seeks out, develops and manages innovation to continuously improve service delivery with fewer workers who can operate from their homes. While legacy systems focus everything around the physical good or, for HR-based systems, around the employee, it has become clear that this model isn’t ideal for organizations with a major services component. But today’s businesses also need a way to unify sellers with other key business functions, including professional services teams and traditionally back-office roles, such as accounting and finance. And efficient management of back-office, customer support operations can help companies keep their promises to customers for accurate and timely delivery of goods and services. In fact, according to Aberdeen Group report, The Business Value of a Next-Generation Back-Office, the #2 cause of customer dissatisfaction is errors and delays in the back-office.

back office enterprise

All of the steps in supply chain management , including procurement, conversion, transportation, distribution, and partner coordination/collaboration can be controlled via back-office software. This process of enhanced information sharing and supply chain streamlining has been demonstrated to decrease supply chain costs by an average of 2.2%. To organize your process, you need tools to manage documents, collaborate, and enable workflow within your departments and across the enterprise. Document management can be integrated with your process so pertinent documents are available at all stages of a workflow, presenting the right information to the right people at the right time. Collaboration tools enable faster communication so your team can get answers in real-time. Having ad-hoc workflow will enable your teams to move work more freely, speeding up your process, decreasing lead-time in any process.

Benefits Of Outsourcing Accounting

If you are able to modernize your back office you can empower your finance team and improve overall business performance. With a single database, automated processes, and powerful forecasting tools, ensure that nothing falls through the cracks. Whether you deal in time and materials (T&M), subscription-based contracts, fixed-fee services, or a blend of these, you’re free to develop pricing and billing models tailored to your customers’ needs.

back office enterprise

PhaseAlpha will integrate data from your business systems to provide fast access to real-time information in the form of dashboards or reporting systems. Maintain a complete software development lifecycle including methodology and tools from design through test and delivery with an emphasis on software configuration and change management across cloud and on-premises application environments. Enterprise executives can access inventory functions within the CATAPULT suite from any back office workstation for smarter stock management, optimized ordering, and smooth sales floor operations. You can also perform multi-store and warehouse inventory functions, including direct store delivery from a single back office workstation. Download this ebook to learn how NetSuite Planning and Budgeting allows finance teams to generate insights into company performance, create timely, high-quality reports and fully automate your financial processes end-to-end.

A Better Back Office With Datadirect

Streamline your petroleum logistics operation with the Automated Wireless E-System. The E-SYS application is an Enterprise Wide Petroleum Management software solution designed exclusively for Fuel Distributors, Wholesale Distribution, Retail Distribution and certain operations that are often part of these businesses. Efficient back-office processes are critical to ensure the shortest lead-time to production. There are always opportunities to make improvements in your process, whether it’s the actual process or to provide tools to help make the process easier. PhaseAlpha develops custom solutions to decrease the time it takes to get orders to production. For example, you may have a situation where some orders need to go through another department for special pricing or design work.

  • It sustains employees and other company assets, so you remain committed to helping and satisfying customers with purchases, services, orders and more.
  • Users lose visibility of sales or service-related activities after an order is placed and processed in the back office.
  • “There are literally hundreds of human resource-related products on the marketplace, many of which are available on the cloud,” says Sommer.
  • CATAPULT’s powerful reporting tools allow store managers to track employee performance and output based on key data indicators.
  • It enhances the efficacy of your back office systems by maintaining a speedy transmission of data, which includes finances, merchandising, and supply chain management.
  • Empower them to manage their own accounts online and use built-in social tools for quick and easy communication.

This makes it difficult to roll up reporting, share resources, and get a true picture of the end-to-end process. Improve customer satisfaction and call handling time with a digital assistant for every employee. Finally, as we mentioned, the software market today is brimming with excellent options for the small business, many overlapping in functionality and applicability to various industries. If you’re a fan of back office software that didn’t make the list, let us know in the comments and thereby share your opinion with others who might benefit from your knowledge and experience. With a focus on landed costs, container management, global logistics, and customs clearance, it also integrates with QuickBooks. PhaseAlpha has developed a wide variety of custom applications for enterprise and back-office.

Intacct, which also works with Salesforce, is a full-featured accounting solution good for businesses that have outgrown QuickBooks or Peachtree. Managing projects, team collaboration and PSA is a handful if you don’t have the right tools. The ideal backoffice software ensures you’re managing all of your projects, implementing sound collaboration and PSA tools online. Since the COVID-19 pandemic, many people have resorted to working remotely online.

Service Area

For example, of 378 CFOs surveyed by Grant Thornton LLC & CFO Research, less than half said that their organizations have fully automated their core financial management and planning processes. Customer-centric organizations have found that connecting all back-office functions and data to the front office to produce one master customer record is the proven path to success. A modern back office solution should accelerate, not hinder, your journey toward becoming a more customer-centric organization. In addition, the lines between front-office and back-office are starting to blur as consumers expect real-time updates on the status of their orders, and technology allows for more immediate and varied ways to access people and information. Previously back-office employees rarely interacted with the customer, back-office employees seeing an increase in activities that involve contacting or responding to customers directly.

There is still a lot of paper-pushing and processing performed in the back-office. However, as more and more simple tasks are automated what remains is even more complex work items and exception handling. Many of these tasks involve cutting and pasting from one system to another, and extracting data from multiple systems to pre-populate forms, sending form response letters. Exceptions include work that the BPM/workflow/transaction processing systems reject due to an abnormality – perhaps a missing piece of data, a variable that doesn’t match the parameters, etc.

back office enterprise

Improve the efficiency of collections staff and reduce DSO with a self-service billing and payments community personalized for your customers. Empower them to manage their own accounts online and use built-in social tools for quick and easy communication. Increase revenue and grow your business with insightful analytics powered by Salesforce.

“But fundamentally, all small and medium-sized businesses need to have a way to analyze the data that is coming into their organization in order to be successful.” It offers a very scalable and flexible platform for managing the caseload of law firms and legal departments without the significant cost structure of typical on-premise solutions. Speaking of verticals, WhenToManage is for restaurants and provides POS intelligence, employee scheduling, inventory, supply chain and recipe management, as well as an enterprise feature that creates and compares reports from different stores.

Automate your back office so your team can spend more time adding value to your process. Once you’ve selected the hardware and software to keep your business running smoothly, TRUNO can help with implementation, customization and ongoing support. SupportNinja is a talented group of ninjas who are engaged into providing outsourcing service for startups companies that can help to grow their business.

Make The Most Of Your Erp System

In fact, according to the Massachusetts-based research group IDC Industry Insights, more than half of all small businesses useIntuitsoftware. While Peachtree captures a smaller share of the SMB accounting market, it offers similar features and pricing–both range from around $200 at the entry level to $3,000 for an enterprise solution. QuickBooks also has an online version from $13 to $63 a month that stores all your financial data safely on the cloud. To be clear, when we say “back office” software, we’re referring to the platforms and applications that don’t interface with customers but help you manage core functions such as accounting, human resources, or manufacturing. Enterprise Resource Planning is a term that includes many back-office functions. Back office management, put simply, enables people to manage their routine business activities such as revenue, payroll, administration and more.

back office enterprise

These are often custom designed to automate the process and document management of specific work types. In fact, organizations often have multiple BPM/workflow solutions across their organizations. Knowing how to transform these solutions to maintain functions without disrupting product development and business demands of a rapidly-changing landscape can be challenging. These solutions were created for different work types, functional groups, and/or gained through a merger or acquisition. It almost goes without saying that Intuit’s QuickBooks and Sage Peachtree should be on this list.

By nature, spreadsheets are not designed to synchronize with source data in real time, so the data they contain is most often out-of-date. Moreover, refreshing that data typically requires manually extracting and normalizing many different sets of data from multiple subsystems—an extremely time-consuming process. For example, creating a simple revenue forecast might require pipeline data, contract level back office data, sales orders, billing terms, and more. To meet these needs, FinancialForce works with a thriving ecosystem of partners that complement our solutions. Grow your company alongside the only modern ERP suite and the #1 professional services automation . Telecom companies must contend with new technologies, demand to deliver services faster at a lower cost, and the drive for growth.

Global Ecommerce

Don’t provide managers with real-time data on their people performance and productivity . Unfortunately, it is common in traditional back-offices for the highly skilled employees to also perform the more simple administrative tasks. Yet, in modern businesses, clearly defining where these processes reside can be challenging. There is often some crossover and confusion over what makes up the roles of a front office and back office, making it difficult to know exactly where to prioritize business automation and increase efficiencies. Microsoft Dynamics, Exacta Accounting, Sage AccPac Accounting, SAP, Infor, and Epicor all offer software that encompass many back-office functions.

Better Customer Satisfaction

Our practices address specific business challenges, elevating our clients’ decision-making and bandwidth during times of need. ECRS’ LoyaltyBot® eliminates reliance on additional third parties and immediately adds multiplying value to your rewards-based marketing efforts. Eliminate out-of-stock scenarios and cut excess inventory costs using CATAPULT’s efficient, powerful inventory tracking, demand forecasting, and automated replenishment functions. Running an efficient, profit-propelling enterprise requires a store manager who can perform a careful balancing act. The Cloud continues to hang over the business computing landscape like, well, a cloud.

For many businesses, your back office application is the primary application required to accurately collect, bill, and report all financial transactions. Amid rapid industry changes, professional services businesses still want to deliver great results on time and on budget, keeping customers happy and successful. Make that vision reality with best-in-class services automation and ERP from FinancialForce. FinancialForce offers business services and business process outsourcing organizations a modern ERP suite that drives operational efficiencies while also improving customer experience and key business metrics. Back office management is the backbone of all businesses and keeps them sailing on smooth waters.

Enterprise Low Back Office Chair Espresso

The front office is also seen as the revenue-generating part of the business, whereas the back-office is a cost center. For companies large enough to need help with internal communications, Yammer and Chatter are free social networks for business that let employees share documents, collaborate and find others who have expertise in particular areas. Though back-office software reduces the likelihood of inventory record inaccuracies, they can still occur if items are not properly tracked as they enter/exit the retail space. One way to limit the impact of record inaccuracy is to use a Bayesian belief network of the physical inventory, creating a probability distribution that is updated as inventory inaccuracies are discovered. The application of Bayesian principles to inventories can avoid instances of inventory freezing .

Franchisors can control inventory prices, optimize inventory supply based on projections, manage company-wide promotions, and monitor sales performance at each franchisee location from one centralized platform. No matter what your business produces, a wide spectrum of departments and disciplines are needed to market and ultimately deliver quality product on time to the customer. In a large organization, there can be literally dozens of departments required to deliver product to the customer, making the business process very complicated and prone to error. Smaller organizations have fewer departments, but that doesn’t mean their business process is simple. Mike C. Manoloff, PC is a Houston CPA firm that provides a wide variety of accounting, tax and financial management services.

This application hairball results in a level of complexity that’s rife with manual tasks and bottlenecks and can hurt the customer experience. Download this business guide to learn about the issues that growing companies face, and why so many have decided to move to NetSuite to accelerate business growth with a modern, integrated, cloud-based solution. All of the back-office roles and responsibilities provide an essential foundation for organizations to build on. Without a dedicated team of professionals managing the mission-critical, behind-the-scenes processes of the business, front-office teams wouldn’t have the support they need to attract new clients and continue to build new revenue streams. Back-office teams also play an essential role in developing and executing processes that keep the organization and employees successful.

Be sure to assess the level of productivity your employees can average with better systems to aid with tasks that can be automated. Read the Capita case study to learn how a complex Life and Pension processing group was able to consolidate 2,663 customer workflow processes to 250 end-to-end processes and reduce average end-to-end processing times from 35 days to just 3 days. Researching traditional business operations versus progressive back-office operations can reveal which is more fitting for your company culture. With both free and subscription services, Zoho is an even more robust cloud software suite for SMBs that adds things like accounting, invoicing and recruiting tools. ConnectWise is a PSA solution designed specifically for managing the operations of IT service organizations. “Companies like Intacct and NetSuite are very big on being allied with accounting firms,” says Brian Sommer, president of Illinois-based research group Vital Analysis.

Back-office functions include settlements, clearances, record maintenance, regulatory compliance, accounting, and IT services. Participate in the definition, champion and enforce the use of portfolio and project management, software development, change, QA, and release management processes, consistent with the standards established by the company. Gateway eliminates the need to rely on middlemen, cutting costs and facilitating direct two-way communication between your business and suppliers.

Our team built the front and back end but needed scalable resources to assist the public on phones, e-mail, and via our administrative application. Helpware provided skill and experience to scale support with results that exceeded objectives. I was impressed with the team culture that enabled strong communication from executive level through the organization to the front-line agents . We have worked with different call centers over the years and Helpware stands above the competition. Since hiring Unity Communications, our team has grown, our senior members have had more time to focus on larger tasks, and we have seen an exponential increase in production output. They were extremely responsive and always came to us with updates and solutions.