Sole Proprietorship Bookkeeping: 10 Important Tips to Know

How to Do Bookkeeping for a Sole Proprietor

As we mentioned earlier, as a sole proprietor, you’re responsible for self-employment taxes—the social security and Medicare taxes that an employer normally takes out of an employee’s pay. In order to calculate the self-employment taxes you owe, you’ll complete Schedule C first, and then fill out Schedule SE. Currently, the self-employment tax rate is 15.3%, but once again, you’ll be able to deduct half of this amount on your 1040 form. If you’re looking for good accounting capability at a price you can afford, look no further than Wave Accounting. A perfect choice for self-employed individuals and sole proprietors, Wave is 100% free, with no costly plan you need to upgrade to in order to access additional features. Once you sign up for Wave, you have complete access to all of its features.

  • Be mindful of these expenses and ensure you don’t end up paying consistently for the things you don’t need.
  • Sole proprietorship taxation is different from other business entities, like corporations, because the business itself is not taxed separately from the business owner.
  • However, if you hire staff or want to set up a retirement plan, you will need to obtain a federal employer identification number (EIN) and use that to file your taxes.
  • However, if you’re planning on remaining self-employed, you can probably find a more affordable choice.
  • Lastly, be sure to do your research and see if your state requires you to charge any sales tax.

Our experienced professionals will get it done for you, letting you concentrate more on your business. One feature that sets AccountingSuite apart is its budgeting capability, which allows you to create a current or future year budget with the ability to choose the accounts you wish to include. To see how accurate your budget is, run the Budget report, which compares budgeted totals to actuals. The specific amount you charge your clients for bookkeeping services will depend on your certifications, years of experience and familiarity with the client’s business. For a bookkeeping business, you may also want to include information regarding your niche and any certifications that you have as well. Detailed records will also be beneficial for presenting clear financial statements to potential investors or when forming partnerships.

What are the basic bookkeeping responsibilities for a sole proprietor?

Then, you have to alert all of your creditors that you are dissolving the LLC so that you can receive your final bills from them and pay them. You must also file all tax forms with the federal government as well as on the state and local levels if necessary. FreshBooks is a good fit for self-employed business owners, but, with four plans available, it can also grow along with you.

For a sole proprietorship, where business and personal financials can often intertwine, maintaining clear records is crucial for financial clarity and legal compliance. So, for the ones who know how to keep books and those who don’t, it is better to delegate it to experts. Fortunately, small business owners and sole proprietors don’t have to hire a team to balance their books. Due to virtual services, you can hire experts to manage your finances at hourly rates. To simplify your invoicing process, you might want to set up an automated invoicing system. That way, if you have recurring invoices for certain clients, you can let your small business accounting software do the heavy lifting for you, generating invoices automatically.

Where Do You Show Business Income Lost on a Schedule C?

This process involves comparing your reported transactions and balances to the corresponding monthly statements from financial institutions. Reconciling identifies any missing transactions, duplicate entries, or other inconsistencies. As a result, account reconciliations ensure all figures match, prevent surprises down the road, and keep you apprised of accurate cash flow.

  • Reporting options are adequate for self-employed business owners, and the reports page lets you manage your favorite reports for easy future access.
  • Accrual basis accounting records those invoices and bills even if the funds haven’t been exchanged.
  • Kelly Main is staff writer at Forbes Advisor, specializing in testing and reviewing marketing software with a focus on CRM solutions, payment processing solutions, and web design software.
  • This will help you track all of your transactions more easily and ensure that all of your finances are accounted for.
  • According to the Intuit QuickBooks Entrepreneurship in 2024 Report, solopreneurs are increasing in numbers as more people take the leap to work for themselves.

Instead, you report and pay your sole proprietorship taxes as part of your personal tax return. If you run your business as a sole proprietorship, you are not legally required to keep a separate bank account for your business. However, accounting for sole trader it is a good idea to do so unless your business is as simple and straightforward as a freelancing gig with a small handful of clients. As a sole proprietor, you must keep track of your finances and ensure your business runs smoothly.


So, here are things about Fincent that you can’t afford to miss if you plan to thrive your business with a seamless bookkeeping structure. While all of our top eight accounting software applications for self-employed business owners offer double-entry accounting, invoicing capability, and cash management features, they also contain a lot more. Some include a desktop timer that lets you track the time spent on any job. Others have an inventory feature that can manage product sales and inventory levels. Finally, the last step in setting up bookkeeping for your sole proprietorship is to create a schedule for regular financial reporting and analysis. Having timely and accurate reporting is critical in ensuring that your business runs smoothly and identifying any areas where you may be losing money.

How to Do Bookkeeping for a Sole Proprietor

However, it can be difficult to catch up if you fall behind on reconciling transactions or tracking unpaid invoices. Regardless of your small business’s complexity, bookkeeping will still take time out of your week, so be sure you have the resources before committing to handling it yourself. Opening a business bank account can make it easier to keep track of what funds go in and out. You can open a business bank account at a traditional bank, credit union, or online bank.